Job Description:
The Alliance for Peacebuilding (AfP) is a nonpartisan membership network of 180+ organizations based in Washington, DC. AfP champions greater peacebuilding influence, impact, and innovation to avert wars, end violence, and save lives. AfP operates through three technical capacities: Partnerships & Convening, Learning & Evidence, and Policy & Advocacy. The organization also serves as a platform for peacebuilders from around the world to connect and build new models of social action for peace.
Role Summary
AfP is seeking a Coordinator to work closely with multiple teams to support an array of functions integral to AfP’s mission, including overseeing AfP’s flagship annual conference, PeaceCon. The Coordinator will work closely with AfP’s small staff and will be relied upon for operational expertise by serving as a problem-solver and go-to expert on critical processes.
Operations (50%)
The Coordinator will serve as AfP’s operational lead, managing daily operations/duties, and supervising the operation team members, including but not limited to:
- Overseeing day-to-day administrative operations to ensure efficiency and effectiveness including managing the Operations Associate; creating and implementing standard operating policies and procedures; and coordinating activities between departments/functions.
- Managing all technology systems, including copier, phone system, and cloud storage; work with off-site, internal technology staff to coordinate equipment and troubleshooting; act as a liaison between internal and external technology staff as necessary.
- Tracking operation tasks and deadlines for the entire team including annual report, donor/grant reporting schedules, Board letters, etc.
- Supports recurring reporting responsibilities to the Executive Director and the Board of Directors (i.e., agenda, meeting minutes).
- Develops, maintains, and monitors accurate and complete files for projects, programs, and personnel.
- Updates internal system(s) to ensure that data accuracy and integrity are maintained.
- Manages administrative preparation and coordination for meetings and events.
- Prepares and submits purchase orders and processes contractor invoices for various office management functions such as check requests, supply ordering, package shipment, office vendor coordination, and payment.
- Coordinates with the Deputy Executive Director on banking, financial records, vendor processing and procurement, and record keeping.
- Provides additional administrative and operational support as required.
Membership Responsibilities (30%)
The position is responsible for managing AfP’s 185+ organizational members. Duties include but are not limited to:
- Serving as gatekeeper and data management for the organization’s database of contacts in our membership software, JoinIt.
- Conducting prospect research for potential members and onboards new members.
- Leading communication, outreach, and membership annual renewals via phone, email, and mailing projects to all members.
Annual Conference Responsibilities (20%)
The Coordinator oversees the management of PeaceCon and the team members assigned to this event, including the part-time conference associate.
- Develops event timeline and manages event planning and operations for PeaceCon.
- Supports the senior leadership team in sponsorship tracking and communication.
- Oversees the Request for Proposal and proposal review process.
- Coordinates team responsibilities for PeaceCon, including speaker engagement and tracking, communications, tickets sales and advertising, venue and partner liaising, and vendor agreements.
Position Requirements
- Bachelor’s degree and 3 years professional experience of a minimum of 3 to 5 years’ working in nonprofit or corporate operations or administration.
- Passion for organizational operations and demonstrated experience creating systems and processes for efficiency. High comfort level with rolling out new information or systems to the team and helping in troubleshooting and adoption process preferred.
- Exceptional organizational and project management skills, keen attention to detail, customer-service orientation, and proactive problem-solving skills.
- Demonstrated ability to provide quality customer service and to lead and balance work with a variety of stakeholders. Ability to prioritize and handle multiple tasks and deadlines with limited supervision.
- Strong ability to stay cool under pressure, with a capacity to thrive in an environment with multiple and simultaneous shifting priorities.
- Ability to follow through on commitments to others and be accountable and dependable.
- Ability to accept direct feedback and demonstrate good conflict resolution skills.
- Strong interpersonal relationships with the ability to manage up.
- Excellent written and oral communication skills, and positive, can-do attitude. Development-related communication experience a plus,
- Excellent leadership and judgment, with the ability to learn from constructive feedback.
- Familiarity with membership management software, CRMs, and databases.
- Expert proficiency with Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word; high comfort level with technology. Experience with Squarespace preferred.
- Personal qualities of integrity, credibility, and a commitment to AfP’s mission.
Job Location
Full-time in Washington, DC (walking distance to DuPont Metro). AfP has a hybrid work schedule, and this position must be in the office 2 to 3 days a week.
Salary Range
65,000 to 70,000 U.S. Dollars
How to Apply:
To apply for the position, please follow the steps mentioned below:
- Send a cover letter, resume, salary requirements, and a list of three references to [email protected], ATTN: Coordinator, Membership & Operations.
- Label each attachment as “Last name, First name – [Document type].”
- The Alliance for Peacebuilding encourages well-qualified candidates to apply at the earliest opportunity.
- Applications will be accepted on a rolling basis.
- Only applicants meeting the required qualifications for the position will be considered.
- Only those selected for an interview will be contacted.
The Alliance for Peacebuilding is an equal opportunity employer and welcomes resumes from all qualified applicants, particularly women and minorities. All applicants must be eligible to work in the United States, as the Alliance for Peacebuilding does not sponsor work visas. It is our intention that all qualified applicants are given equal opportunity, and that selection decisions be based on job-related factors. Any individual who needs accommodation or assistance in completing this application or at any time during the application process due to a disability should contact [email protected].
Please note that only those applicants who meet the required qualifications will be considered. Those selected for further discussions will be contacted. Interviews will be scheduled by appointment only, and phone calls will not be entertained.
Alliance for Peacebuilding (AfP) is an EEO Employer.